C-5 Changing Research Institutions

TypeⅠ:If you wish to transfer to a different institution

Procedure

1.Contact JSPS

Call the JSPS office (03-3263-4998) or send an e-mail to yousei2[at]jsps.go.jp with the following information:
(replace [at] with @)

  • your name and JSPS Research Fellow ID
  • your intent to change research institutions (from Tokyo Tech to another institution)
  • new host researcher's full name

2.Contact the Research Fund Promotion Group (Kenkyū Shikin Josei Group)

Send an e-mail to j-fellow[at]jim.titech.ac.jp with the following information:
(replace [at] with @)

  • your name and JSPS Research Fellow ID
  • your intent to change research institutions (from Tokyo Tech to another institution)
  • new host researcher's full name

Note: Get an official seal on a Letter of Agreement to Accept Fellow (Form 3-2) from the head of the new host institution. You do not need to submit Form 3-2 to the Research Fund Promotion Group. See step 4 below.

3.We will process the document, affix the president's seal, and return it by internal mail.

4. Post the documents (Forms 3-1 and 3-2) to JSPS one month before you leave Tokyo Tech.


TypeⅡ If you wish to transfer from a different research institution to Tokyo Tech

Procedure

1.Contact JSPS

Call the JSPS office (03-3263-4998) or send an e-mail to yousei2[at]jsps.go.jp with the following information:
(replace [at] with @)

  • your name and JSPS Research Fellow ID
  • your intent to change research institutions (from another institution to Tokyo Tech)
  • new host researcher's full name

2.Contact the Research Fund Promotion Group (Kenkyū Shikin Josei Group)

Send an e-mail to j-fellow[at]jim.titech.ac.jp with the following information:
(replace [at] with @)

  • your name and JSPS Research Fellow ID
  • your intent to change research institutions (from another institution to Tokyo Tech)
  • new host researcher's full name

Submit a Letter of Agreement to Accept Fellow (Form 3-2) to the Research Fund Promotion Group.

Note: Get an official seal on a Request to Change Research Institutions (Form 3-1) from the head of your current host institution. You do not need to submit Form 3-1 to the Research Fund Promotion Group. See step 4 below.

3.We will process the document, affix the president's seal, and return it by post (or internal mail to the new host researcher's office).

4.Post the documents (Forms 3-1 and 3-2) to JSPS one month before you leave your current institution.

Note:

  • To maintain quality of research, you will only be permitted to change institutions once a year as a general rule.
  • Your transfer date will be the first day of any given month as a general rule.

Important:

Be sure to confirm that your Grant-in-Aid for Scientific Research (KAKENHI) will be transferred to your new research institution.