C-7 Withdrawal during Your JSPS Fellowship Term

You must withdraw from your JSPS Fellowship if:
1.  you find a job
2.  you cannot continue studying as a JSPS fellow
3.  you are not present at the Institute because you dropped out, took a leave of absence, or are studying abroad
4.  other circumstances require you to withdraw from the JSPS Fellowship during your term

Procedure

1. Call the JSPS office (03-3263-4998) or send an e-mail to yousei2[at]jsps.go.jp with the following information:

(replace [at] with @)
  • your JSPS Research Fellow ID
  • your name and institution

2. Inform the Research Fund Promotion Group (Kenkyū Shikin Josei Group) about your intention to withdraw from the JSPS Fellowship by sending an e-mail to j-fellow[at]jim.titech.ac.jp with the following information:

(replace [at] with @)
  • your JSPS Research Fellow ID
  • your name

3. Submit a JSPS Fellow Withdrawal Request (Form 8, to be filled out by the host researcher and fellow) to the Research Fund Promotion Group (Kenkyū Shikin Josei Group) by internal mail.

4. We will process the document, affix the president's seal, and return it by internal mail.

5. Send the document to the JSPS office.

Important

As a JSPS fellow, you are required to submit the following documents:

  • JSPS Fellow Research Report (Form 9-1)
  • JSPS Fellow Employment Survey (Form 9-3)
  • Research Expense Report (Form 9-2, if applicable)

Submit these documents directly to JSPS within 20 days after the date of withdrawal.

About KAKENHI (Grants-in-Aid for JSPS Fellows, Tokubetsu Kenkyūin Shōreihi)

Case 1: Finding employment as a researcher at Tokyo Tech

Your Grant-in-Aid for Scientific Research will be available to you until the end of the fiscal year. If your student ID card expires, take steps to acquire an access card. For details, visit B-5 Access Card.

Note: If you have been employed as a regular faculty member, you do not need to take any steps to acquire an access card.

Case 2: Finding employment as a researcher at another research institution

If your new workplace consents to the transfer of your Grant-in-Aid for Scientific Research to their institution, your grant will be available to you until the end of the fiscal year. Check with your new employer. Tell us the contact information of the office in charge of Grants-in-Aid for Scientific Research at your new workplace.

Case 3: Not being employed at a research institution in Japan

     (Note: Finding employment overseas or at a private enterprise in Japan falls under this category.)

Depending on the usage of the grant and the time of notification, you will have to file for either revocation or early termination of your Grant-in-Aid for Scientific Research.

Contact the Research Fund Promotion Group (Kenkyū Shikin Josei Group) and tell us following:             

  • the balance of your KAKENHI account (whether there are funds remaining)
  • how you plan to use the funds before your withdrawal date from the JSPS Fellowship
Based on this, we will ask you to produce a report describing your accomplishments through the Grant-in-Aid for Scientific Research as well as other necessary documents.